Al-Hadeel Al-Hasan Law Firm · Baghdad · Full-time
Jul 31, 2025
Looking for a female HR and Administrative Assistant to handle documentation, HR activities, and office logistics in Baghdad law firm.
📢 We Are Hiring! Al-Hadeel Al-Hasan Law Firm are looking for a driven and organized female HR & Administrative Assistant to become a key part of our growing team. If you're ready to kick-start your career in a fast-paced, professional legal environment, this is your opportunity! You’ll play a vital role in keeping our operations running smoothly, from managing documents and supporting HR activities to handling day-to-day office coordination. We want someone who’s: Detail-focused 🔍 Reliable and resourceful 💡 Ready to take initiative and grow 📈 Key Responsibilities: 1. Document & Record Management Manage inbox and outbox correspondence, ensuring proper filing (both hard and soft copies). Digitize and scan official documents for secure archiving and internal circulation. Update and maintain the firm’s document archive system, ensuring ease of retrieval and confidentiality. Organize, label, and file client contracts, case files, HR records, and internal memos. Document and prepare minutes of meetings (MoM) in a timely and accurate manner, and circulate them to relevant stakeholders. 2. Office Administration & Support Maintain and coordinate schedules and calendars for partners and key personnel. Track and follow up on appointments, meetings, and internal deadlines. Handle office supply purchases, inventory checks, and vendor coordination. Oversee meeting room setup, hospitality arrangements, and logistics for internal or client meetings. Greet and assist visitors and ensure a professional front-office experience. 3. HR Support Functions Assist in recruitment coordination (posting vacancies, scheduling interviews, communicating with candidates). Prepare and maintain employee files and documentation (contracts, attendance, leaves). Assist in onboarding new staff, including preparing welcome kits, system access, and HR orientations. Support in tracking employee timesheets, leave balances, and HR forms. Ensure confidentiality in handling employee data and internal policies. 4. Internal Communication & Coordination Serve as a liaison between departments for smooth workflow and information sharing. Follow up with staff on outstanding administrative and HR requests. Prepare and circulate internal communications, memos, and updates when required. Assist in organizing firm events, staff training, and workshops. Qualifications & Requirements: Female candidates only, preferably residing near the Al-Mansour area. Bachelor's degree in Human Resources, Business Administration, or a related field. 1–2 years of relevant experience in administrative or HR support roles. Excellent command of Microsoft Office Suite (Word, PowerPoint, Outlook). Strong verbal and written communication skills in Arabic and English are required Ability to prioritize tasks, meet deadlines, and maintain accuracy under pressure. High level of discretion, especially in handling sensitive HR or client information. Professional appearance and attitude, with a strong sense of accountability. What We Offer: Dynamic work environment within a leading law firm. Exposure to both legal and corporate administrative functions. Opportunities for skill development and career progression. A collaborative, respectful, and high-performing team culture. 📩 Interested candidates can submit their CV to: [email protected] Subject line: HR & Admin Assistant Work Location: Baghdad, Al-Mansour Working Hours: Sunday - Thursday (08:00 a.m - 04:00 p.m) ⚠️ Emails without the correct subject line will not be considered. Company website: https://hhl-iq.com/ Whatsapp: 07818889926
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