Aree Group · Erbil · Full-time
May 22, 2024
AREE GROUP is seeking an experienced Procurement Officer for their Erbil head office. Responsibilities include managing procurement activities, identifying suppliers, drafting bid invitations, and ensuring policy adherence.
AREE GROUP Position title Procurement Officer Job location Erbil Start date As soon as possible Number of posts 1 Job Summary AREE GROUP for General contracting is looking for a flexible, experienced, and driven Procurement Officer with a wealth of industry knowledge for its Head Office based in Erbil with regular visits to other cities of Iraq if needed. The Procurement Officer supervises daily support operations of our Head Office and Power Plant Stations in Erbil and plan the most efficient procurement procedures. He/she will work with a team of professionals to complete a range of procurement duties in different departments. A great procurement officer has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently. The goal is to ensure all procurement activities are carried on efficiently and effectively to allow the operations to function properly. Main Duties and Responsibilities: - • Analyzes and draft regular correspondence and documents pertaining to assigned procurement actions, such as, but not limited to; • Identifies suppliers. • Drafts of bid invitations and bid summaries. • Oversees all procurement activities within the company’s administration department. • Ensures optimal value, supplier relationships, and policy adherence. • Purchases orders and/or contracts, simple contract renewals and revisions; seek clarifications as needed. • Monitors the receipt of order confirmations, products and services being shipped and received, performance bonds or other required papers being received are all examples of following up on purchase orders and contracts. • Closes the procurement case file with the procurement unit's data management focal point after receiving the signed delivery note and a copy of the supplier invoice that has been validated by the client or receiver unit. • Checks the accuracy of the invoices for the delivery of products, transportation, and customs clearance charges. • Provides regular updates on procurement activities. • Notifies the supervisor of any disparities that you find before completing the payment. • Provides an update on the procurement actions' status. • Maintains communications, papers, and database records pertaining to purchase orders, contracts, assigned tenders, and procurement actions. • Runs regular reports and respond to requests for action when necessary. • Reporting to the Group Administration Manager and CEO. • Assists the procurement team during the procurement procedure. • Prepare Payment Requests (PR), Purchase Orders (PO), PAR forms, RFQs, and BPAs when required • Assists staff in handling any procurement questions or issues in collaboration with the Operations and Procurement staff. • Assists in preparing contracts on fair and fine analysis and negotiations with suppliers. • Matches invoices, goods received notes, and service fulfillment reports to contracts and purchase orders, filing copy documentation, and moving to Finance for payment. • Provides those valid bills are received for all payments and that all payments are supported with needed documents when purchasing. • Follows-up on delivery, including preparing and/or checking waybills, vendor’s invoices, and packing lists. • Perform any other related tasks when required. Finance Officer Requirements: - Bachelor’s degree in Business Administration or relevant fields. Minimum of five years of relevant experience in procurement and supply chain is required. Strong knowledge of procurement principles, negotiation, and contract management. Analytical mindset, communication skills, and ability to work under pressure.
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